Writing Tutorials

Writing a resume

By Mary-Anne Tyler

Reproduced with the kind permission of Mary-Anne Tyler. Her original site can be found at www.resume-writing-example.com

1. Make your resume a quality document

Set yourself a high standard when writing a resume for yourself. Invest time and money to produce a beautifully set out, laser-printed, professional looking resume you are proud to send out. You can add one color or perhaps print on a cream, high-gloss paper. Keep to one or two fonts, sizes and styles. Remember your resume is a business document so don't go overboard. Quality is the key so don't overuse special effects.

Writers Tip: Use one of the resume wizards in either Microsoft Word or WordPerfect.

2. Write a skills-based resume

Write a skills-based resume concentrating on the skills, knowledge and achievements and how these make you an outstanding candidate for the position. Get away from the dry, functional, chronological listing of positions held and duties performed. Your resume must stand out from the pack. It should let your reader see at once what you've achieved for others and by inference what you offer any prospective employer.

3. Pitch your resume to meet your prospective employer's needs

You're typically competing against 100 other candidates and the employer will only call four or five to an interview. You want to be one of those select few. To win that interview you must work out what your prospective employer wants and pitch your resume to meet those needs. Closely study the advertisement and try to match your skills and achievements to those specifically mentioned.

Nine out of ten people fail to write about what the employer's central question: Can this candidate do the job? Most resumes are an autobiography or a chronological list of positions held. This makes it hard work for the reader. Keep the employer's central question at the forefront of your mind when you put together your resume. The reader looks at the information presented and says ‘so what’. You have to work out what the employer wants so as he or she reads the information, the response is ‘great, that’s what we want.’

4. Think through the qualities the best candidates have for such a job

If you wanted to hire a software programmer, what qualities and qualifications would the ideal candidate have? Unless the employer asks for a specific programming skill, list and highlight all the operating systems you're familiar with, programming languages you have qualifications in, the software packages you have used. In this way, your specific skills will shine through.

5. Think of the image your resume presents

Every resume must use good layout, high-quality paper and perfect typing. But beyond these needs, think what image your resume presents. If you're applying for an auditing position, you will want a conservative image, minimum color, few or no graphics, and the best-quality paper. This will generate an image of a conventional, careful and controlled person. If you're applying for a copywriting position, you can be more creative and show your skills when presenting your resume. If you're a prospective sales representative, you must come across as confident, resourceful and dedicated. You must think about the image your resume and work hard to match it to the position and employer's needs.

6. Keep your resume short, relevant and specific

You must get the reader to remember five or six key messages selling your qualifications and skills so you stand out as a candidate to interview. You want the reader to remember you and to pick you for interview.

7. Write your resume as short as necessary

You may only need a one-page resume if you're a school-leaver or graduate with little or no work experience. Most resumes are two pages long. Never go beyond three pages. By the time your reader gets to the end of a long resume, he or she will have lost your key messages in the detail.

You don't have to include everything in your resume. Keep what's relevant and impressive. Don't go into too much personal information such as your marital status, children or hobbies. Include only outside interests that show important sides to your character. Mention outside interests that show you are community spirited or ones relevant to your chosen career. For example, you could mention your position as Chair of the Parent-Teachers Association or your interest in photography if applying for trainee journalist posts.

8. Decide on the key messages you want the employer to remember

Research shows most people can only remember half a dozen ideas from reading a document. As an employer reads dozens of resumes, he or she will only remember a fraction of the content of each one. You must decide what you want the reader to remember. This is usually why your qualifications and skills match those of the prospective employer. For example, if you are applying for a position as a IT Help Desk Manager, your key, specific messages might be:

• Four years' experience as a supervisor on an IT Help Desk for a medium-size company,
• Training staff in Microsoft Office products,
• Knowledge of C++ and Unix,
• Degree in Office Technology from Kent University,
• Author of plain language guide to database management.

9. Place the key messages to catch the reader’s eye

Present your key information on the most prominent position on the first page. Use the top half of the page, using layout to draw attention to this text. You can use a heading such as ‘Most Relevant Experience and Skills.’

Throughout your resume, use layout, bold, bullet points and indentation to highlight the important information you want the employer to notice. Never bury important information in a long paragraph.

10. Write a hard-selling summary or profile

Grab the reader’s attention and stand out from the crowd by summarizing your best information first. Write a summary of your career highlights to show what you offer your future employer. Use a summary that sells how your background and experience will benefit potential employers. Don’t use the summary to state what you want as a career or the type of job you are seeking or your desires or expectations.

Poor: goal-defined summary

Fiona Boyle

Seeks challenging position within a growth-oriented company in order to develop my management skills.

 

 

excellent: hard-selling summary

Fiona Boyle

Hard-working and enthusiastic certified accountant with 12 years' managerial experience with Fortune 500 companies. Specialist knowledge of company taxation law and Federal Government business regulations. Offers quality business solutions to save money through improve financial controls for small to medium-sized companies.

 

 

 

 

 

11. Make the key messages specific

Readers remember specifics and forget generalizations.

Poor: Generalizations

• Relevant management experience
• Leadership qualities
• Proven sales record

Excellent: Specifics

• Working for three years as Sales Director controlling a $5 million advertising budget.
• Supervising 30 sales staff bringing in $18 million of sales in the last financial year.

Generalizations disappear from the reader's memory within ten seconds. Instead make each message specific so the employer remembers you as the candidate that supervised 30 sales staff bringing in $18 million of sales.

You may have also highlighted similar information in your cover letter. You should expand on these key messages in the rest of your resume. In this way, your key messages will register with the reader.

Next: Highlight your relevant business experience in your resume

Resume Writing Tutorial Page: [1] [2] [3][4]

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